Letter Templates
Pick a letter, from resignation to a thank-you after an interview, fill in your details, and download it as Word or text.
What you type stays on your device: nothing is uploaded or saved. Download the letter before you leave.
Your letter
The career letters everyone has to write
Some letters come up again and again in a working life: saying thank you after an interview, chasing an application that went quiet, asking a former manager for a reference, accepting or turning down an offer, and, one day, resigning. None of them need to be long, but each has a tone and a few things it must say. These templates get both right, so you can fill in your details and send a clear, polite letter in a couple of minutes.
How to use them
- Pick the letter you need. The fields change to match it.
- Fill in your name, theirs, the company and the role, plus the date or detail the letter asks for.
- Read the letter as it fills in. Anything still missing shows as a highlighted [prompt].
- Download it as a Word file to edit and print, or copy it into an email.
The seven letters
- Resignation: gives your notice, your last day and an offer to help with the handover.
- Thank-you after an interview: thanks the interviewer and mentions something you talked about.
- Following up on an application: a short, friendly note when you haven’t heard back.
- Asking for a reference: says what you’re applying for, how you worked together, and when it may be needed.
- Accepting an offer: accepts on the terms in your offer and confirms your start date.
- Declining an offer: turns it down politely and leaves the door open.
- Withdrawing an application: lets them know you’re no longer in the running.
Email or printed letter?
Thank-you notes, follow-ups, reference requests and replies to offers are usually emails: copy the text, add a clear subject line such as “Data Analyst offer: acceptance”, and send it to the person you’ve been dealing with. A resignation is often expected in writing as well: send the Word file or a PDF of it to your manager, and keep a copy. If your employer has its own process, such as a form or an HR portal, follow that too.
A few tips
- Make it personal: one specific sentence, such as the project you’ll miss or the topic you enjoyed discussing, lifts any template.
- Keep it short: these letters work best at a few sentences. Long explanations aren’t needed, especially when resigning or declining.
- For a cover letter, use the Cover Letter Builder, which leaves room for your own examples.